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Audit of Peace Corps/Botswana

Report Information

Date Issued
Report Number
IG-18-02-A
Report Type
Audit
Component
Post
Description
We found that the post’s financial and administrative operations required significant improvement to comply with agency policies and applicable Federal laws and regulations. Our report contains 25 recommendations directed to both the post and headquarters. At the post, our recommendations included strengthening controls over managing imprest funds, bills of collections, security certifications, and Volunteer payments; ensuring collection of all necessary receipts to claim value added tax refunds; and ensuring proper management oversight of grants, vouchers, and credit cards. Management concurred with all 25 recommendations.
Agency Wide
No (location specific)
Location(s)

Botswana

Questioned Costs
$15417
Funds for Better Use
$7,166
View report on Oversight.gov

Recommendations

Disclaimer: Open/Closed recommendations are updated semiannually.

We recommend that the cashier supervisor direct the cashier to organize the cashier office and routinely make unannounced visits to ensure that the folders and documents are being properly maintained.

We recommend that the country director ensure that the cashier provides the Peace Corps safe combination to the U.S. Embassy’s regional security officer and that the cashier does so in accordance with policy.

We recommend that the director of management and operations ensure that the billing officer complies with policy to issue bills of collection as soon as the amount is due to the Peace Corps, even if the exact amount is unknown.

We recommend that the director of management and operations monitor the bills of collection reports and follow the Peace Corps policy in collecting all debts over 30 days old, in accordance with OFMH 7.2.2.

We recommend that the director of management and operations take steps to ensure that staff is maintaining appropriate documentation for all bills of collection.