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Audit of Peace Corps/Botswana

Report Information

Date Issued
Report Number
IG-18-02-A
Report Type
Audit
Component
Post
Description
We found that the post’s financial and administrative operations required significant improvement to comply with agency policies and applicable Federal laws and regulations. Our report contains 25 recommendations directed to both the post and headquarters. At the post, our recommendations included strengthening controls over managing imprest funds, bills of collections, security certifications, and Volunteer payments; ensuring collection of all necessary receipts to claim value added tax refunds; and ensuring proper management oversight of grants, vouchers, and credit cards. Management concurred with all 25 recommendations.
Agency Wide
No (location specific)
Location(s)

Botswana

Questioned Costs
$15417
Funds for Better Use
$7,166
View report on Oversight.gov

Recommendations

Disclaimer: Open/Closed recommendations are updated semiannually.

We recommend that the director of management and operations ensure credit card transactions are correctly and timely reconciled and then timely approve all credit card statements to prevent auto-closure.

We recommend that the Office of the Chief Financial Officer ensure that current policies are applied to track all auto-closures and revoke credit cards as needed.

We recommend that the director of management and operations make every attempt in accordance with policy to recover the overpaid allowances and reimburse those Volunteers from whom funds were over-collected.

We recommend that the director of management and operations ensure that living allowance overpayments are collected prior to the Volunteer departing post or the funds are deducted from the Volunteer’s readjustment allowance.

We recommend that the director of management and operations ensure that departed Volunteers’ bank accounts are closed by conducting periodic reviews of their bank statements and contacting the bank to verify account closures, and collect any remaining funds.