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Follow-up Audit of Peace Corps/Zambia

Report Information

Date Issued
Report Number
IG-17-05-A
Report Type
Audit
Component
Post
Description
We issued 12 audit recommendations in the 2013 audit report of Peace Corps/Zambia, all of which the post and the Office of the Chief Financial Officer implemented and we closed. However, during the follow-up audit we noted that the internal controls over the post’s financial and administrative operations required significant improvement to comply with agency policies and applicable Federal laws and regulations. Our report contains 21 recommendations directed to both the post and headquarters. At the post, our recommendations include implementing controls over fuel purchase and use, imprest funds, staff health insurance, disbursements, and security clearance for staff. We also recommend putting in place a contract with the auctioneer and enhancing controls over Volunteer allowances. We recommend that headquarters issue guidance on implementing internal controls over fuel purchase and use.
Agency Wide
No (location specific)
Location(s)

Zambia

Questioned Costs
$6000
Funds for Better Use
$0
View report on Oversight.gov

Recommendations

Disclaimer: Open/Closed recommendations are updated semiannually.

That the country director and the director of management and operations: ▪ monitor interim advances and follow up with staff to clear interim advances within 3 days. ▪ ensure that the cashier issue a new advance to an employee only after clearing their previous interim advance. ▪ ensure that interim advances are limited to authorized staff members and Volunteers. ▪ ensure that the cashier records proper descriptions on the interim advance worksheet supporting the daily cash count.

That the country director and the director of management and operations ensure that the cashier limits the sub cashier advances to the authorized amount.

That the country director and the director of management and operations ensure that Volunteers and staff make deposits only in the USDO account following the required procedure.

That the director of management and operations implement a procedure to issue obligations under individual vendor names as required by policy and ensure that the staff record names of vendors and Volunteers receiving payments as the payee in compliance with Peace Corps guidance.

That the director of management and operations implement a procedure to comply with requirements for appropriate approvals of all disbursements over $3,000.