Audit of Peace Corps/Purchase Card

We recommend that the chief acquisition officer, in coordination with the agency program coordinator, update the Peace Corps Manual section 731 to include formal guidance on the use of convenience checks and specific requirements on refresher training for cardholders. Specifically, Peace Corps Manual section 731 must: a. Define acceptable justifications for using convenience checks, required supporting documentation, and the process for requesting and issuing convenience checks. b. Require refresher training for cardholders at least every three years and establish a process for the agency program coordinator to receive and maintain training certificates.

We recommend that the chief acquisition officer, in coordination with the agency program coordinator, issue a memorandum to cardholders emphasizing the need for proper conduct in areas identified as reoccurring problems to include the improper purchase of refreshments and personal items.

We recommend that the chief acquisition officer, in coordination with the Office of General Counsel, develop a policy that defines the process a cardholder must use and the approvals necessary to purchase an item on the “Do Not Buy” list, including the purchase of refreshments and furniture for personal use.

We recommend that the chief acquisition officer develop a process to verify the direct hire status for all new cardholders before issuing a purchase card.

We recommend that the chief acquisition officer, in coordination with the agency program coordinator, issue a policy memorandum reminding cardholders and approving officials to notify the agency program coordinator immediately when transferring offices or leaving the Peace Corps.