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Follow-up Audit of Peace Corps/Zambia

Report Information

Date Issued
Report Number
IG-17-05-A
Report Type
Audit
Component
Post
Description
We issued 12 audit recommendations in the 2013 audit report of Peace Corps/Zambia, all of which the post and the Office of the Chief Financial Officer implemented and we closed. However, during the follow-up audit we noted that the internal controls over the post’s financial and administrative operations required significant improvement to comply with agency policies and applicable Federal laws and regulations. Our report contains 21 recommendations directed to both the post and headquarters. At the post, our recommendations include implementing controls over fuel purchase and use, imprest funds, staff health insurance, disbursements, and security clearance for staff. We also recommend putting in place a contract with the auctioneer and enhancing controls over Volunteer allowances. We recommend that headquarters issue guidance on implementing internal controls over fuel purchase and use.
Agency Wide
No (location specific)
Location(s)

Zambia

Questioned Costs
$6000
Funds for Better Use
$0
View report on Oversight.gov

Recommendations

Disclaimer: Open/Closed recommendations are updated semiannually.

That the director of the Office of Global Operations, in coordination with the acting chief financial officer and acting associate director for management, issue guidance to posts for implementing best practices and internal controls over management of fuel cards and purchase and use of fuel for vehicles and generators.

That the director of management and operations:
▪ implement procedures to track fuel cards to ensure that the general services manager reconciles active fuel cards with the number of vehicles on hand and timely cancels fuel cards belonging to sold vehicles.
▪ implement procedures to ensure that fuel cards are secured and issued to staff members after preauthorization.
▪ contact the Embassy and fuel vendors to identify and implement additional security features available to enhance accountability of fuel cards.

That the director of management and operations implement adequate oversight over vehicle logs and entries in the vehicle management information system to ensure that drivers provide accurate information to the motor pool coordinator for all fuel purchases and that the motor pool coordinator records all fuel purchases in the vehicle management information system purchase log.

That the director of management and operations implement procedures to reconcile fuel vendor statements with receipts and vehicle management information system entries before processing payments.

That the director of management and operations finalize and implement controls over tracking the use of fuel for generators.