Capstone Report: 2012 Medical Inventory Issues

We recommend that the Office of Health Services develop and provide additional training and detailed procedures for the various tasks included in medical supply management, including recording transactions in the workbook and conducting inventories.

We recommend that the Office of Health Services track the total procurement of the different classifications of medical supplies: controlled, specially designated, and other. Additionally, We recommend that the Office of Health Services use this information to monitor the amount of medical supplies covered by the policies, to determine what is included in the list of specially designated medical supplies, and to establish appropriate controls for the different classifications.

We recommend that the Office of Health Services enhance the monitoring of medical supply inventories to include conducting additional analysis, requiring explanations for significant discrepancies, and assisting posts that continue to struggle with implementing procedures.

We recommend that the Office of Health Services communicate any significant issues identified with the post’s compliance with medical supply policies to the regional management and that regional management take appropriate action to hold post staff accountable.